Privacy, Terms & Acknowledgments
Information about how AgentsClaw handles your data, the terms governing your use of the service, and acknowledgments for those who made this project possible. Questions? Contact sanhorn2@illinois.edu.
Effective date: April 21, 2026
This Privacy Policy explains how AgentsClaw collects, uses, and protects information when you use AgentsClaw.
By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Who We Are and How to Contact Us
The AgentsClaw Team, University of Illinois Urbana-Champaign
Email: sanhorn2@illinois.edu
If you have any questions about this Privacy Policy or our data practices, you may contact us at the details above.
2. Information We Collect
Your session data is only stored locally in your browser during active use. We do not permanently store or share your IEP meeting preparation content.
We seek to collect only the information necessary to operate and improve AgentsClaw and related AI-assisted clinical planning features.
2.1 Information You Provide Directly
Depending on how you use the Service, the following information may be collected to fulfill your requests:
- IEP-related preferences and inputs (e.g. meeting goals, uploaded IEP documents, or similar planning data).
- Optional account or profile information if you sign in (e.g., name, email address).
- Communications you send us (e.g., support emails, feedback forms).
2.2 Information Collected Automatically
When you access or use the Service, we may automatically collect:
- Usage data: to estimate LLM token usage and prepare for billing.
2.3 Cookies and Similar Technologies
We may use cookies and similar technologies (such as local storage or analytics tags) to maintain security and prevent misuse. You can control cookies through your browser settings, but disabling certain cookies may affect the functionality of the Service.
3. How We Use Your Information
We use the information we collect for the following purposes:
- To provide and operate the Service, including AI-assisted IEP meeting preparation and multi-agent simulation features.
- To maintain security and prevent fraud or abuse.
- To communicate with you about updates, support, or important notices related to the Service, if you provide contact details.
- To comply with legal obligations and enforce our rights.
4. Legal Bases for Processing (EEA/UK Users)
If you are in the European Economic Area or the United Kingdom, our legal bases for processing your personal data may include:
- Performance of a contract: to provide the Service you request.
- Legitimate interests: to operate, secure, and improve the Service in ways that do not override your rights and interests.
- Consent: where required, for certain analytics, cookies, or communications; you can withdraw consent at any time.
- Legal obligation: to comply with applicable laws.
5. How We Share Your Information
We do not sell your personal information.
Third-party services we use include: Azure (hosting) and OpenAI (LLM). You should review their respective privacy policies.
6. International Data Transfers
Your information may be processed in countries other than where you reside, including the United States, where data protection laws may differ. Where required, we implement appropriate safeguards (such as Standard Contractual Clauses) to protect personal data transferred internationally.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required or permitted by law.
- Usage logs and analytics data are retained for 12 months in aggregate form.
- Contact and account information are retained while your account or relationship with AgentsClaw is active and for a reasonable period thereafter for archiving and legal compliance.
We will take reasonable steps to delete or de-identify personal data when it is no longer needed.
8. Your Rights and Choices
Depending on where you live, you may have certain rights regarding your personal information, including: Access, Correction, Deletion, Restriction, Portability, Objection, and the right to Withdraw consent.
To exercise these rights, contact us at sanhorn2@illinois.edu. We may need to verify your identity before responding.
9. Children's Privacy
The Service is intended for adult users (specifically licensed SLPs and educators) and is not directed to children under 16. We do not knowingly collect personal information from children under 16.
10. Security
We use reasonable technical and organizational measures to protect personal information. No method of transmission over the internet is completely secure.
11. Third-Party Links and Services
The Service may contain links to third-party websites or tools. We are not responsible for the privacy practices of those third parties.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Your continued use of the Service after any changes signifies acceptance of the updated Policy.
Last updated: April 21, 2026
These Terms govern access to AgentsClaw, including IEP meeting preparation, multi-agent simulation, document analysis, and optional sign-in features.
1. Acceptance of Terms
By accessing or using AgentsClaw and related services (the "Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you should not use the Service.
2. Service Operator
The Service is operated by the AgentsClaw Team for IEP meeting preparation and SLP clinical workflow support.
Operator: The AgentsClaw Team
Affiliation: School of Information Sciences, University of Illinois Urbana-Champaign
3. Description of the Service
The Service provides AI-assisted IEP meeting preparation tools, including multi-agent stakeholder simulation, document analysis, evidence-based response generation, and clinical planning features. Some features may rely on third-party services such as hosted AI models. We may add, modify, pause, or discontinue any part of the Service at any time.
4. Eligibility
You must be legally able to enter into these Terms to use the Service.
5. Accounts and Sign-In
Some features may allow or require sign-in. You are responsible for keeping your account credentials secure. We may suspend or limit access if we reasonably believe an account is being misused.
6. Acceptable Use
You agree not to:
- Use the Service for unlawful, harmful, deceptive, or abusive purposes.
- Attempt to probe, disrupt, overload, or circumvent the Service or its security controls.
- Automate excessive requests, including scraping or abusive use of AI-backed endpoints.
- Attempt to gain unauthorized access to other users' data, server resources, or connected services.
- Upload or submit content intended to break, manipulate, or exploit AI or simulation features.
7. User Content and Inputs
"User Content" includes any inputs, notes, uploaded IEP documents, or other information you submit through the Service. You retain rights in your User Content. You grant us a limited, non-exclusive license to process that content solely to operate, maintain, and improve the Service. You are responsible for ensuring your User Content does not violate law, third-party rights, or these Terms.
8. AI and Experimental Features
The Service may include experimental features such as AI-generated IEP preparation suggestions, stakeholder simulations, or clinical recommendations. These outputs may be incomplete, inaccurate, or unsuitable for important clinical decisions. You should independently verify important information against official sources and professional judgment.
9. Third-Party Services and Content
The Service may incorporate or link to third-party services. Those third parties operate under their own terms and privacy practices.
10. Privacy
Our collection and use of personal information are described in the Privacy Policy, which is incorporated into these Terms by reference.
11. Intellectual Property
The Service, including its software, design, and interface elements, is owned by us or our licensors. Subject to your compliance with these Terms, we grant you a limited, revocable, non-transferable, non-exclusive license to use the Service for personal, educational, or clinical research purposes.
12. Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind. We do not guarantee that the Service will be uninterrupted, error-free, or that AI-generated outputs will be accurate or suitable for any particular clinical use.
13. Limitation of Liability
To the maximum extent permitted by law, we will not be liable for indirect, incidental, or consequential damages. Our total aggregate liability will not exceed one hundred U.S. dollars (USD 100).
14. Suspension and Termination
We may suspend or terminate access at any time if we believe you are violating these Terms or creating security risk.
15. Changes to These Terms
We may revise these Terms from time to time. Continued use after updates constitutes acceptance.
16. Governing Law
These Terms are governed by the laws of the State of Illinois. Disputes will be brought in state or federal courts in Illinois.
17. Contact
Email: sanhorn2@illinois.edu
This is an early launch. I warmly welcome feedback and suggestions—your input will help shape what's next.